Milton Academy seeks an Engagement Coordinator to work in the Office of Development and Alumni Relations.
The Engagement Coordinator is an essential contributor to the success of the Office of Development and Alumni Relations. The coordinator provides administrative support for event and engagement activities, helping to create meaningful guest experiences for more than 40 in-person, virtual, and hybrid events each year. The coordinator also supports the engagement volunteer program, keeping 100+ alumni volunteers connected to the School’s mission. In collaboration with the Events Manager and Senior Engagement Officer, the coordinator takes the lead on a small number of events, ensuring that engagement goals are measured and met.
Essential Functions and Responsibilities:
- Provide support by managing engagement team communications, including invitations, event reminders, post-event follow-up, and more.
- Assist with alumni engagement by supporting volunteer work through data entry, preparing mailings, collecting class notes, and emailing committee meeting materials.
- Create and manage online event registration forms and pages; record RSVPs.
- Provide administrative support including creating and printing nametags, ordering supplies, running reports, and processing invoices.
- In partnership with colleagues, plan and execute a small number of simple in-person and virtual events to help meet fundraising and engagement goals.
- Manage key components of Reunion Weekend event planning, including registration logistics, the check-in experience, website management, data entry and more; be the team expert for AlumniQ software.
- Conduct peer benchmarking; research new venues and vendors; intentionally assess supplier diversity to achieve a diverse vendor cohort
- Main responder to all event inquiries by phone and email.
- Additional duties as assigned.
The Engagement Coordinator should have:
- A Bachelor’s degree
- Strong collaborative and interpersonal skills
- Strong written communication and time management skills, ability to balance multiple projects and meet deadlines
- Eagerness to give and receive feedback
- Some administrative or events experience
- A commitment to cultivating an anti-oppression mindset within themselves and others
Milton Academy welcomes candidates who would add to the racial, cultural and gender balance of the School community. Milton Academy is an Equal Opportunity Employer.
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