Building Maintenance Coordinator

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located eight miles south of downtown Boston.

Milton Academy cultivates in our students a passion for learning and a respect for others. Milton students grow by developing their own identities, learning from and listening to the lived experiences of others, and living and working among peers whose differences they accept with respect and care.

In our ongoing work to create the anti-racist environment at Milton—free from bias, injustice, and bigotry—that our values demand, we encourage each other to explore our own histories and identities, be open to learning from others, seek to understand the world around us with a critical lens, and strive to practice ways of interacting with one another that ensure all students and adults feel safe, supported, and able to express all aspects of their identities without judgment or hate.

In our dynamic community we honor that Milton students challenge each other to build a foundation upon which to leave Milton and partner with their future communities to help create a more just world and in those spaces that are dissonant to our values, to have the courage to speak up and live by our motto, “Dare to be true.”

Summary of Position

The Building Maintenance Coordinator schedules and coordinates programs for facility preventative maintenance and testing across the entire Milton Academy campus, including academic, dormitory, athletic, and faculty housing properties, and provides relevant reports and data. The individual in this position must work collaboratively with the Facilities Services team and have a customer service orientation to working with students, faculty, and staff.

Essential Functions and Responsibilities

1. Schedules facility safety, regulatory, testing, and preventative maintenance programs using Schooldude Maintenance Direct and via other means.
2. Escorts, communicates with, and manages vendors on-site to meet timelines and achieve goals.
3. Records the completion of preventive maintenance inspections and highlights any corrective actions to be taken. Initiates work orders to address identified issues and/or unscheduled jobs. Flags any issues that may require resolution via larger projects to the Associate Director of Buildings for recommendation to the Special Projects Manager to be fed into the five year planning process.
4. Conducts periodic tours of entire campus, including but not limited to mechanical spaces, public areas, roofs and exterior envelopes, and building grounds to ensure that there are no outstanding deficiencies and that all necessary maintenance requests have been entered. Works with the HVAC, plumbing, and electrical technicians to electronically schedule and track additional maintenance needs. Includes the building’s Faculty/Staff facilities contact (as well as the Facilities Project Manager as needed) in public area reviews, to ensure all maintenance items are identified.
5. Plans, manages, and participates in the annual student dormitory turnover and preparation process. Tours each dormitory twice each year to ensure all needed maintenance has been addressed. Serves as the main point of contact for all eight dormitory house heads during the opening and closing of school and other key time periods.
6. Assists with one-time minor construction projects as assigned. Orders items and materials needed to complete assigned work.
7. Maintains appropriate records and provides administrative reports to managers, both on paper and electronically.
8. Collects and analyzes data to review progress against expense, energy consumption, and other related goals.
9. Arranges to move furniture and equipment as needed. Arranges for area clean-outs as necessary.
10. Responds to emergency situations; may wear a pager and/or carry a shop radio for rapid response.
11. Communicates with the owner, owner’s representative, or supervisor to give notice of planned activities as well as on the work performed.
12. Attends seminars and other educational opportunities to ensure up-to-date building-related technical skills as well as computer and software skills.

Requirements include a Bachelor’s degree, two years of related experience or training, and a valid driver’s license.           

Milton Academy welcomes candidates who would add to the intellectual, racial, cultural, and gender diversity of the school community.   Milton Academy is an Equal Opportunity Employer.

Apply for the position.

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